Privacy Policy for the KLD Student Election 2026

The KLD Student Election 2026 (“the Site”) is organized by the Student Electoral Board of Kolehiyo ng Lungsod ng Dasmariñas (KLD). We are committed to ensuring the privacy and security of all users who participate in this voting process. This Privacy Policy outlines how we collect, use, protect, and share personal information when using the Site. By accessing the Site, you agree to the terms outlined in this policy.

1. Information We Collect

To ensure the integrity and accuracy of the voting process, we collect the following information:

• Personal Information: Your email address, program, year level, and section are collected to verify your eligibility to vote.
• Voting Data: We collect information on your voting preferences, such as the candidates you vote for in the Supreme Student Council and Institute Council elections.
• Other Data: We do not collect any additional information, such as IP addresses or device details.

2. How We Collect Information

We gather personal information through the following methods:

• Google OAuth Authentication: Your email address is collected when you log in through Google OAuth to verify your identity.
• Direct User Input via Voting Platform: Information like your program, year level, section, and voting choices is collected when you submit them through the Site.
• Registration Forms: Your data is collected when you register to vote on the platform.
• Cookies and Tracking Technologies: We do not use cookies or tracking technologies on this website.

3. Purpose of Data Collection

The personal information we collect is used for the following purposes:

• To Facilitate Voting: Your information ensures that only eligible users participate in the voting process and that votes are recorded correctly.
• For Security and Fraud Prevention: We use the data to prevent unauthorized access and fraudulent activities during the election process.

4. Data Sharing Policy

Your personal information will not be shared with third parties under any circumstances. We will not disclose, sell, or provide your information to external entities unless required by law.

5. Data Security Measures

We prioritize the security of your personal data through the following measures:

• Secure Servers: Data is stored on secure servers with multiple layers of security, including encryption, data sanitization, input validation, and database row-level security (RLS).
• Regular Security Audits: The Student Electoral Board (SEB) will conduct routine security audits to ensure the continued safety and integrity of the system.

6. Data Retention Policy

We retain your personal data only for the duration necessary to complete the election process. All user data will be permanently deleted after the official announcement of the elected candidates, or before the end of February 2026.

7. User Rights

As a user, you have the following rights:

• Right to Withdraw: You may opt not to proceed with the voting process if you do not wish to provide your personal information.
• Automatic Data Deletion: All personal data will be automatically deleted after the official results, and there will be no option for users to manually access, correct, or delete their data post-election.

8. Access and Age Restrictions

While the website is accessible to users of all ages, the voting platform itself is restricted to students of Kolehiyo ng Lungsod ng Dasmariñas who are not minors. Only verified KLD students are allowed to vote.

9. Updates to This Privacy Policy

The Student Electoral Board (SEB) reserves the right to update this Privacy Policy as needed. Any changes will be communicated through official school social media platforms. It is your responsibility to check these platforms for any updates.

10. Contact Information

For any questions or concerns regarding this Privacy Policy or your personal data, please contact us at:

Email: comelec@kld.edu.ph